Orphan Works III: International Orphans

FeaturedOrphan Works III: International Orphans

Welcome to part 3 of my#citylis dissertation blog, discussing the impact of EU and UK legislation on the use of Orphan Works by UK Cultural Heritage Institutions. Part 1 is here, part 2 here.

To recap, orphan works are works for which the rights holder (author, producer) is unknown or cannot be located. These pose a major barrier to cultural heritage institutions wishing to make their collections available online, since making them available online without permission from the rights holder would constitute copyright infringement. This is because Copyright law states that the act of reproduction (for example scanning) and making available (such as through a website) are the exclusive rights of the author/creator. If cultural heritage institutions were to make such works available without permission they would be infringing Copyright leading to potential financial and reputation damage, from a claim by a reappearing rights holder.

To resolve this issue legislators around the world have adopted different solutions ranging from national licensing schemes, exceptions to copyright, to proposals for limiting the amount of damages paid in infringement cases.

Canada

Act 77 of the Canadian Copyright Act allows anyone seeking to use in Copyright works where they are unable to locate the rightsholder to apply for a license to the Canadian Copyright Board. The Board will evaluate if the efforts made to locate the rightsholder are sufficient and may then grant a license. Licenses are non-exclusive but permit certain uses including reproduction, publication, performance, and distribution.

Licensees are required to pay royalties to the Collective societies, to be held as compensation for a reappearing rightsowner. Collective societies were required to hold the royalties for upto 5 years after the expiry of the license after which they were entitled to ‘dispose of the royalties as it sees fit for the general benefit of its members’. However, this practice was abandoned and the collective societies were able:

to use the unlocatable owners’ royalties as they saw fit from the outset, as long as the collective undertook to compensate the owner if necessary. (De Beer & Bouchard 2009)

The Canadian legislation appears to have had a limited effect as to date less than 300 licenses have been issued since (Copyright Board of Canada). The Report of the Register of Copyrights (2015) notes that several studies have drawn attention to low usage and flaw in the Canadian system.

Germany

German legislation on orphan and out-of-commerce works was passed on 1/10/2013 and entered into force on 1/1/2014. The amendments to the Copyright Act represented Germany’s implementation of the EU Orphan Works directive, permitting the digitisation and making available to the public, under certain conditions, of qualifying works from the collections of publicly accessible libraries, educational institutions, museums and archives. (VGWort.de)

The legislation establishes a presumption that a collecting society administering the rights in such works is also entitled to do so for the works of non-members provided that the usage is non-commercial, the works in question are recorded in the Register of Out-of-Commerce Works maintained by the German Patent and Trademark Office and the rightsholder has not objected within six weeks of registration.

Hungary

The Hungarian Copyright Act (HCA) tackles orphan works in three distinct sections. The HCA was amended in 2003 by Act CII to include a free use provision that permits libraries, archives and other educational institutions, to provide limited onsite access to works in their collection, including orphan works, via dedicated terminals for educational and scholarly research purposes.

Specific legislation dealing with orphan works, came into effect 1 February 2009. The orphan works specific provisions of the HCA allow the Hungarian Intellectual Property Office (HIPO) to grant licenses for both commercial or non-commercial uses of orphan works. Applicants must complete a documented diligent search and pay compensation for their use.

Japan

Article 67 of the Japanese Copyright Law allows users who have been unable to locate or identify the rightsholder of a work after due diligence to apply for a compulsory license. Applicants must deposit compensation for reappearing rightsholders, the sum of which must correspond to the normal royalty rate and is determined in conjunction with the Culture Council by the Agency of Cultural Affairs. Compulsory licensing is only available for works that have been:

 made public or those for which it is clear that they have been offered to or made available to the public for a considerable period of time. (United States Copyright Office 2015)

Under Japanese legislation it is possible to obtain a compulsory licence for works of a foreign author as long as the work will continue to be exploited within Japan. The terms conditions for diligent search for foreign works are the same as those that apply to domestic works. (Favale et al. 2013)

Korea

Per Article 50 of the Korean Copyright Act users may apply to the Minister of Culture, Sports and Tourism for a compulsory license to allow use of certain types of orphan works. Applicants must demonstrate that they have taken “considerable efforts” to identify the rightsholder or rightsholder’s place of residence and compensation must be paid at market rates, as determined by the Korea Copyright Commission.

Switzerland

The Swiss Copyright Act contains provisions on orphan works which are limited to sound and audio-visual recordings. Art. 22b URG/CopA authorises users to seek authorisation for the exploitation of works from the licensed collective management organisations if the rightsholder cannot be contacted, is unknown or cannot be located. (Suisa Blog)

The Netherlands

The Netherlands implemented the Orphan Works Directive into their national Copyright Act (‘Auteurswet’) in 2014 with the law entitled: Wet van 8 oktober 2014 tot wijziging van de Auteurswet en de Wet op de naburige rechten in verband met de implementatie van de Richtlijn nr. 2012/28/EU inzake bepaalde toegestane gebruikswijzen van verweesde werken (Act of 8 October 2014 amending the Copyright Act and the Related Rights Act
with the implementation of Directive 2012/28 / EU on certain permitted uses of
orphan works) this amended the Dutch Copyright Act and Neighbouring Rights Act (Favale et al 2016). Prior to this the Dutch had no specific orphan works legislation, instead relying on contractual agreements between heritage institutions and rightsholder organisations. (KEA 2011)

A 2011 study by the IViR (Institute for Information Law of Amsterdam University) proposed what it considered two viable solutions to improve rights clearance,   1) a compulsory collective licensing model or 2) an extended collective licensing model. The report concluded that in order to satisfy the need of rights holders to exercise their rights, certain restrictions would be required such as limiting licenses to cultural heritage institutions with a public mission. To ensure film producers don’t suffer unfair competition, from CHIs in the exploitation of their digital rights they suggest the option of granting a license on audio-visual heritage material older than ten years.

UK

In the UK Orphan Works Legislation was originally introduced in the 2010 Digital Economy Bill Clause 42 (Subsequently Clause 43) however the provision was eventually dropped during the wash-up phase of the 2010 parliament. The legislation would have allowed the Secretary of State to create a licensing scheme for orphan works. (Khong 2010). In 2014 the UK implemented the EU Orphan Works Directive into UK, through the  Copyright and Rights in Performances (Certain Permitted Uses of Orphan Works) Regulations . At the same time the IPO Orphan Works licensing scheme was introduced through The Copyright and Rights in Performances (Licensing of Orphan Works) Regulations. In a 2012 Impact Assessment Report on Orphan Works published by the Department of Business Innovation and Skills, the IPO estimated that 2500 museums, 3393 public libraries, 3000 community archives, 979 academic libraries and approximately 3500 trust archives stood to benefit from the introduction of an orphan works scheme. (IPO 2012)

USA and the question of Fair Use

In the United States Orphan Works legislation was first introduced in 2008’s Shaun Bentley Orphan Works Act, but the bill never made it into law before congress adjourned. The bill:

would have limited remedies where the infringer had performed and documented a good faith reasonably diligent search before using the work; the infringing use of the work provided attribution to the copyright owner, if known; and the infringing user included an appropriate symbol or notice in association with any public distribution, display, or use of the work. (United States Copyright Office 2015)

The 2015 report of The Register of Copyrights “Orphan Works and Mass Digitizationexamines subsequent legal developments such as the Google Books and Hathitrust litigation as well as the EU’s Memorandum of Understanding on the Digitisation and Making Available of Out-of-commerce works, which is intended to serve as a blueprint for collective licensing agreements negotiated between rightsholders, libraries and collecting societies.

The report by the Register of Copyrights proposed an ECL (Extended Collective Licensing) system as the “best answer to solving the mass licensing that is inherent to mass digitization.” The report cites the voluntary agreement between parties in the Google books settlement as evidence that with government support such a system could be made to work:

we believe that with government support and oversight to ensure that any legislation is developed transparently and in a way to benefit a wide array of stakeholders equally, ECL can be successful here. (United States Copyright Office 2015)

The report examines the application of fair-use as an alternative to legislation, noting that representatives of libraries and other groups had argued that legislation on mass digitization was unnecessary since the courts were capable of using fair use doctrine to evaluate projects on a case-by-case basis.  However, the report argues that reliance on fair use:

can only go so far in enabling the development of mass digitization [and therefore] should Congress wish to encourage or facilitate mass digitization projects providing substantial access to the expressive contents of copyrighted works, it would need to look beyond fair use to a licensing model, either voluntary or statutory.  (United States Copyright Office 2015)

In their study of orphan works legislation Favale et al (2013) analysed the proposed orphan works legislation and claimed that the US approach focused on limiting liability for users of orphan works “in order to maximise the public access to these works and to foster the diffusion of public digital libraries.” They argue that this reflects the market-driven approach to copyright in America and stated that for this reason:

 collective management of rights (either “extended” or not) do not find a viable place among the proposed solutions to the orphan works problem in the US.

However, as we have seen above the most recent approach of the US Copyright Office seeks to reconsider a collective rights management approach. In its comment on the proposals for an ECL system the Internet Archive criticised the US Copyright for basing its approach to heavily on Google Books arguing that such a project was a unique occurrence and would most likely not be repeated. They argued that an ECL system as proposed would be unsuited to the current decentralised approach to digitisation in the United States and instead propose strengthening of existing notice and takedown systems already in use such by many digitisation projects including their own.

What is ECL?
ECL (Extended Collective License) is a form of collective rights management agreement negotiated between a user and a third-party collective management organisation, widely used in Nordic countries of Denmark, Sweden, Finland and Norway. Under a collective license an agreement is negotiated made between a user and a representative organisation for the use of works in a particular category. This agreement is given extended effect by including the works in the same category of non-members known as “outsiders”. The CMO is responsible for locating rightsholders and distributing remuneration.

France and ReLire

The French law on Orphan Works, known as the law on the digital exploitation of the unavailable books of the XX century, entered the Official Journal on 1st March 2012, the IP code was amended 1st September 2012.

The legislation made it possible for books published in France prior to 1st January 2001 to be digitized if they were no longer commercially available from the publisher and is not available in printed or digital form. This was achieved by granting the collecting society SOFIA the right to authorize the digital reproduction or representation of such books six months after their entry into the ReLire database of out-of-commerce works, maintained by the Bibliothèque National de France. As Franck Macrez notes, orphan works would be included since they would meet the definition of “unavailable book”. Under the Act the collecting society would be required to take appropriate measures to locate and distribute royalties received. It was also to take steps to preserve the interests of rights holders not party to the publishing contract.

The act raised concerns for turning copyright on it’s head, allowing authors to opt out but would have improved the accessibility of unavailable works in cultural heritage institutions particularly as the collective society would have the right to grant publicly accessible libraries remuneration free permission for non-commercial usage of an unavailable work if no rightsholder is traced within 10 years of the date of the first authorisation to exploit. Reappearing rights holders would be able to put an end to such exploitation at any time, if they believe that the digital cause harm to their reputation or honour.

In 2013 the Decree implementing the law was challenged by the writers Sara Doke and Marc Soulier (also known as French Science Fiction writer Yal Ayerdhal) who sough to have it annulled by the Conseil D’etat, on the grounds that the amendments in the Decree represented a limitation to their exclusive right of reproduction provided by Article 2(a) of Directive 2001/29 (the InfoSoc Directive) which was not included in the list of exceptions to this right listed in article 5 of  Directive 2001/9. The case was referred to the Conseil Constitutionnel, asking it to rule on the law’s constitutionality. The Council found that the law did not prevent the exploitation of  works in other forms than digital and that the plaintiffs’ rights to private property granted under article 17 of the French Declaration of Human Rights and Civic Rights(1789) had not been breached.

Following this the Council of State then sought a ruling from CJEU on  the question of whether the decree was incompatible with articles 2 and 5 of the Infosoc Directive. The preliminary ruling of Advocate General Wathelet found that French law was not compatible with the InfoSoc Directive.

The AG found that the French legislation was incompatible on the following grounds:

  1. The Decree does not allow the author to provide their prior express consent for the reproduction and communication to the public of their works, described by the AG as “cornerstone of the author’s exercise of his exclusive right” (Case C‑301/15 n61). Tacit or implied consent deprives the author their essential intellectual property rights.
  2. This is not altered by the fact that the works are distributed non-commercially or that the author has the option to oppose, withdraw the exercise of his rights by the CMO and receive remuneration.
  3. On the question of the influence of the 2011 Memorandum of Understanding on the digitisation and making available of out-of-commerce work (signed by three European library associations, rightsholder organisations, journalists, publishers, authors and artists) the AG argued that the agreement could the scope of exclusive rights set out in Articles 2 (a) and 3(1) of the InfoSoc Directive since the MoU is not a legally binding instrument but a means for ensuring the legal certainty of voluntary agreements negotiated between users, rightholders and collective rights management organisations.

While the decision of the CJEU and the AG did not specifically address the issue of Orphan Works it has implications for the digitisation and making available of orphan works as Andree (2016) argues:

Does that mean that orphan works can never be placed in such a database, since it is impossible to secure the consent of their unknown right holder, or, to the contrary, should Soulier be interpreted as meaning that only orphan books can be placed into the database, since it is not possible to secure the prior consent of their authors, and they are thus out of the scope of the Soulier decision?

Much of the Soulier Doke case hinged on the issue of the authors prior to consent to the use of their work. As  Valérie-Laure Benabou (2017) writes in a blog post(French) that the judges stated that:

…the author be “effectively informed of the future use of his work by a third party and the means at his disposal with a view to prohibiting it if he so wishes”. The absence of such effective information deprives the author of any possibility of “taking a stand” on future use, which makes consent purely hypothetical

Sganga (2017) argues that the decision could have potentially far-reaching consequences, Citing the decision’s focus on the requirement of the author to provide express consent for any exercise of exclusive rights would mean:

 outlawing the very basic principle on which ECLs operate, that is the possibility to extend the collective licence between CMOs and users to all the works belonging to a definite category, regardless of whether or not the author is a member of the organization.

She notes that CJEU recognised the societal value of exploiting out-of-print books but does not indicate to Member States a solution that would be compliant with EU law. She proceeds to argue that the decision creates more ambiguity and uncertainty around the functioning of Collective Licensing Agreements:

In censoring a commercially oriented law to protect authors without engaging in a more detailed analysis, the CJEU has created further uncertainties, and opened the gate for a potential flow of complaints against national collective management schemes.

However, Benabou (2017) suggests that there is no obstacle in principle to a ‘collective management mechanism’, whereby non-response from an author is considered consent, despite the fact that it appears to be in conflict with the right to prior authorisation. She writes that:

in order not to undermine the very principle of prior authorisation, it is necessary for the author to be individually informed about the terms of the intended use, so that his silence can be regarded as a genuine implicit endorsement of that use. Thus, there is no obstacle in principle to a compulsory collective management mechanism of an exclusive right “by default”, provided that each author has been able to understand the implications of his inaction after being individually notified, which makes the consent purely hypothetical.

Territoriality and the challenge of cross-border dissemination

Once of the main challenges for CHI in disseminating their digital collections is the principle of territoriality, a principle of public international law that limits the extent of protections and exercise of rights to the borders of a sovereign state. Despite efforts made by the EU to harmonise aspects of Copyright through Directive 2001/29/EC (also known as the InfoSoc Directive) Copyright in European Countries is still based upon the principle of territoriality.

Accordingly, there are two legal rules that can be applied in to determine the applicable law for the cross-border dissemination of works in an online environment, the principle of lex loci protectionis & the principle of country of reception. The first, derived from Article 5 of the Berne Convention, stipulates that the law of the state where the work is made available is applied. The principle of the country of reception applies the legislation of the state or country where the work is accessed. In practice, this means that in order to avoid infringement CHIs wishing to disseminate their works, must obtain a license from rights holders for each territory. (Axhamn & Guba 2011; Anderstotter 2017)

The Orphan Works License scheme, is limited by the principle of territoriality in that the license granted is only valid for use in the UK, as the IPO’s guidance states:

An orphan works licence will cover the lawful use of the work in the UK only. It is the responsibility of the organisation or person using the orphan work to ensure that they comply with the law of any other jurisdictions where they may wish to use the work.

The Orphan Works Directive overcomes this by ensuring mutual recognition of a works orphan status in all member states.

Evaluating ECL

The main drawback of an exception such as the one implemented by the EU Orphan Works Directive is the need to clear works on an individual level, through means of a diligent search. This proves to be time and resource intensive for organisations, however once diligence has been completed users are provided with a greater degree of certainty that the work is orphaned or else are able to determine than an ECL (Extended Collective Licensing) solution that forgoes diligence in favour of a payment to a Collective Management Organisation, which takes on responsibility for tracing rightsholders and redistributing fees. As Guibault (2015) writes the cumbersome and limited nature of the Orphan Works Directive has led to many member states to consider ECL:

Compared to standard collective rights management, the “extension” of agreements to non-members of a CMO significantly facilitates the licensing process to the benefit of rights owners and users alike: even if not all rights owners are identified, license agreements can still be concluded and remuneration paid, allowing the use to take place under specific conditions.

The main drawback to ECL as an approach is that many of the works licensed under these schemes are restricted geographically to their country of origin, meaning only the citizens residing within their national territories can access them.  For example access to the Norwegian Digital Library (bokhylla.no) is restricted to users based in Norway. (although it states that users “without Norwegian IP addresses can apply for access for specific purposes, primarily research, education and professional translation” for an initial period of six months. See here for details)

Rignalda (2011) lists this amongst other issues which he argues need to be resolved before ECL can be an effective solution to mass rights clearance. On this point he argues that if all countries implemented or adopted ECL, then it would be possible to set up organisations to manage multi-territorial licensing with responsibility for arranging and administering extended collective licences in all Member States. (so-called ‘one-stop shops‘)Axhamn & Guibault (2011) recommend the promotion of multi-territory licensing modelled on the IFPI I Simulcasting Agreement

Compatibility of ECL with International Law

Third, that ECL should conform to international and European copyright law. On this point, he notes that in principle this should not be an issue given that it is recognised within Directive 2001/29/EC. In response to issue of whether the requirements for opting out would constitute a conflict with the prohibition of formalities within the Berne Convention, but argues that it may be possible to make a distinction between the notion of formalities related to the automatic grant of Copyright, as opposed to a formality around the enjoyment of the exclusive nature of copyrights. This he argues would depend on the form taken by an opt out mechanism, citing the difference between a simple notification via email and the need to provide more detailed information.

Axhamn and Gubault (2011a) examine ECL in the context of the Berne Conventions’s three-step test, which requires that all limitations and exceptions introduced by member states should be confined to “certain special cases” (i) that “do not conflict with a normal exploitation of a work” (ii) and  “do not unreasonably prejudice the legitimate interests of the author”(iii).(Knights 2001)  Since the extended effect of a an ECL Agreement acts a limitation on the exclusive rights of an author there is a risk of it coming into conflict with the three-step test. Their opinion, however, is that the characteristics of the ECL statutory provisions, namely freely negotiated agreements between parties to the agreement, the principles of equal treatment and right to (separate) remuneration and the option for rightsholders to opt out from the agreement, decrease the likelihood of ECL agreements conflicting with the three-step test.

Since most ‘outsiders’, usually foreign authors, are guaranteed remuneration at the same rate as members of the CMO and also in most cases have the choice to opt-out of any collective management agreement in which their works are included, ECL is considered to comply with the principle of equal treatment. (Axham and Guibault, 2011a)

Compatibility with EC/EU Law

Article 5 of Directive 2001/29/EC article contains an ‘exhaustive enumerations of exceptions and limitations to the reproductive right and the right of communication to the public’ (Council Directive 2001/29/EC Recital 32). With the exception of one, the limitations listed in article 5, are optional, allowing member states to choose which ones to implement in their national legislature. All limitations implemented must comply with the text of the Directive and are applied in accordance with the 3-step test.

However, Clause 18 of Directive 2001/29/EC states that:

This Directive is without prejudice to the arrangements in the Member States concerning the management of rights such as extended collective licences.

This implies that ECL agreements are not regarded as exceptions or limitations in the meaning of the Directive and are thus not enumerated under article 5 (Rosén 2011)

Drawbacks of ECL

As several authors. including Rignalda(2011) and Axhamn & Guibault (2011a), note one of the main drawbacks of ECL as a solution, is the cost of licensing. Rignalda cites the cost per book negotiated for Norwegian digitisation projects as averaging €13. Clearly at this rate  not scalable/ feasible for entire collections, they explain the reasoning for this as being due to market forces saying:

  The essence of this issue is that extended collective management is not a policy instrument. It is not intended to be used by governments to control copyright and achieve certain policy goals. It is merely a facility to support the market, to lower transaction costs, and to resolve market failure.

Rignalda(2011) also references the high cost of administering a system of extended collective licensing as an issue, noting that this applies in particular to the costs incurred by CMOs for locating rightsholders and paying them the licensing fees that they are due. Essentially the advantage of ECL over the Orphan Works Directive, is that it transfers the burden of locating rightsholders to the CMO in exchange for a fixed rate licensing fee. In some instances this may be preferable.

Anderstotter(2017) carried out comparative research into the legislative frameworks for clearing orphan works  in UK and Sweden. As part of her research she conducted interviews with Victoria Stobo and Nic Poole and both were asked to give their thoughts on ECL as a means of outsourcing rights clearance. Both commented on the cost with Poole noting he had:

’yet to see a collective licensing scheme that is cheaper than it is to simply deal with the risk.’

He continues by further highlighting pricing as a major barrier to the success of collective licensing, maintaining that:

’the collective licensing always falls down on price. (…) It costs human and organisational resources even if the licence cost is very low. (…) If [a work] has become orphaned it is highly unlikely the cost of collective licensing scheme is going to be proportionate.

Per Anderstotter(2017) Stobo describes ECL as a ‘bureaucratic nightmare‘ claiming

’It’s not well-used, it’s expensive in terms of the time it takes to go through the applications process, and you can’t use it for mass-digitisation. It could perhaps be used for high-risk orphans.

Stobo also raises the fact that the UK does not have a strong tradition of collective management in most sectors, this is a point raised by Rignalda(2011) who notes that while ECL is popular in Nordic countries where the benefits of such a system are widely understood.  He believes that there may not as widespread availability of CMOs sufficiently representative to issue license in countries where ECL is not so popular.

On this basis it appears that ECL is not a viable alternative to the problem of mass digitisation for cultural  heritage, although it may have a limited use for certain categories of Orphan Works. There is nothing in the Orphan Works Directive to prevent the use of the two solutions side by side, since the directive states it is without prejudice to collective management agreements. However, this still leave both CMOs and CHIs facing high costs for rights clearance. Therefore a solution remains elusive.

Next Steps

During August I launched a survey of UK GLAM institutions asking them about their experiences of the UK licensing scheme and the EU exception. From this I hope to get an understanding of how institutions are  using the license scheme / exception and if  not what their reasons for not doing so are. I am also planning on conducting some brief interviews with some of the respondents. The survey has been created in Google Forms and distributed through Twitter, email and various Jisc Mail Lists. The questions can be read here and the actual survey can be via this link, just in case you’re reading and are able to contribute 😉

I will post an update once I’ve analysed the responses in detail , but in the meantime here’s a sneak preview.

Graphs showing the responses to questions from the orphan Works survey
Graphs showing the responses to questions 2 & 4 of my orphan works survey

-Fin –

References

Anderstotter, K. (2016) A Single-Minded Market for Digital Assets? [Master’s Thesis] King’s College London

Axhamn, J., and Guibault, L. (2011a) Cross-border extended collective licensing: a solution to online dissemination of Europe’s cultural heritage? Final report prepared for EuropeanaConnect.  Universiteit Van Amesterdam.  Available at: https://www.ivir.nl/publicaties/download/ECL_Europeana_final_report092011.pdf

Axhamn, J., and Guibault, L. (2011a) Solving Europeana’s mass-digitization issues
through Extended Collective Licensing? Nordiskt Immateriellt Rättsskydd.
509-516 6 Available at: https://www.ivir.nl/publicaties/download/extended_collective_licensing.pdf

Berne Convention for the Protection of Literary and Artistic Works (1886)

Borghi, M., & Karapapa, S. (2013) Copyright and Mass Digitization: A Cross-Jurisdictional Perspective, 1st edn, Oxford University Press Available at: DOI:10.1093/acprof:oso/9780199664559.001.0001

De Beer, J., & Bouchard, M. (2009) Canada’s “Orphan Works” Regime: Unlocatable Copyright Owners and The Copyright Board. Copyright Board of Canada. Available at: http://www.cb-cda.gc.ca/about-apropos/2010-11-19-newstudy.pdf

Directive 2012/28/EU of The European Parliament and of The Council of 25 October 2012 on certain permitted uses of orphan works Available at: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2012:299:0005:0012:EN:PDF

Intellectual Property Office (2012) Impact Assessment Report on Orphan Works. Department for Business Innovation and Skills. Available at: http://webarchive.nationalarchives.gov.uk/20140603102744/http://www.ipo.gov.uk/consult-ia-bis1063-20120702.pdf

Intellectual Property Office (2015) Orphan Works Licensing Scheme
Overview for Applicants. Available at: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/518251/Orphan_Works_Licensing_Scheme_Overview_for_Applicants.pdf

KEA (2011)Audiovisual Orphan Works in Europe – national survey Report prepared for the British Film Ititute (BFI). Available at: http://www.keanet.eu/docs/ORPHAN%20WORKS%20STUDY%20KEA.pdf

Knights, Roger (2001) Limitations and Exceptions under the “Three-Step-Test” and in National Legislation–Differences between the Analog and Digital Environments. Regional Workshop on Copyright and Related Rights In The Information Age organized by the World Intellectual Property Organization (WIPO) in cooperation with the Russian Agency for Patents and Trademarks (Rospatent) Moscow, May 22 to 24, 2001 http://www.wipo.int/edocs/mdocs/copyright/en/wipo_cr_mow_01/wipo_cr_mow_01_2.pdf

Opinion of Advocate General Melchior Wathelet in Marc Soulier and Sara Doke v Ministre de la Culture et de la Communication and Premier Minister, C-301/15, EU:C:2016:536.

Ringnalda, A. (2011) Orphan Works, Mass Rights Clearance, and Online Libraries: The Flaws of the Draft Orphan Works Directive and Extended Collective Licensing as a Solution. Medien und Recht International , Vol. 8  pp. 3-10. Available at: https://ssrn.com/abstract=2369974

Rosén, Jan (2011) Extended Collective License – what, when, where? Presentation given at University of Stockholm at the Europeana Extended Collective Licensing workshop in Luxembourg, Slideshare, Europeana Licensing Available at: https://www.slideshare.net/EuropeanaConnectWP4/extended-collective-license-what-when-where

Sganga, Caterine (2017)  The eloquent silence of Soulier and Doke and its critical implications for EU copyright law. Journal of Intellectual Property Law & Practice. 12(4)  Available at: https://academic.oup.com/jiplp/article-pdf/12/4/321/13166002/jpx001.pdf

Siy, Sherwin (2010) Public Knowledge Files Brief Opposing Amended Google Books Settlement. Public Knowledge, 28 January 2010. Available at:  https://www.publicknowledge.org/news-blog/blogs/public-knowledge-files-brief-opposing-amended

SuisaBlog (no date) Swiss Copyright Review: SUISA in charge of a working group Available at: http://blog.suisa.ch/en/swiss-copyright-review-suisa-in-charge-of-a-working-group/

Toobin, J (2007) Google’s Moon Shot: The Quest for the Universal Library The New Yorker. 7 February 2007. Available at: https://www.newyorker.com/magazine/2007/02/05/googles-moon-shot

United States Copyright Office (2015) Orphan Works and Mass Digitization: A Report of The Register of Copyrights. Available at: https://www.copyright.gov/orphan/reports/orphan-works2015.pdf

VG Wort.de (no date) Unofficial translation of the provisions for the out-of-commerce law. Available at: http://www.vgwort.de/fileadmin/pdf/allgemeine_pdf/German_legislation_on_orphan_and_out-of-commerce_works.pdf

Wu, T., (2015) What ever happened to Google Books The New Yorker. 11 September 2015. Available at: https://www.newyorker.com/business/currency/what-ever-happened-to-google-books

Zimmerman, M., (2014) Google Wins Summary Judgment in Books Case. Computer and Internet Lawyer31(2), pp. 1-3.

 

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Seeking Lost Orphans

FeaturedSeeking Lost Orphans

In my last last post I wrote a brief introduction to my #citylis dissertation, a study of the effectiveness of current orphan works legislation. To recap orphan works are Copyrighted material for which the copyright holder is unknown or unable to be located. The collections of cultural heritage institutions such libraries and archives hold a significant amount of such material. As they are unable to contact the rights holder to gain permission for using this material, institutions have chosen to not digitize these works. This has led to what is known as the 20th century black hole
My dissertation seeks to determine how effective the legislative solutions to orphan works have been in enabling cultural heritage institutions to digitize and make available online the parts of their collections that contain orphan works.

1) Why is it important?

Without, an effective solution much of our global cultural heritage will remain hidden and inaccessible to anyone unable to visit the institutions containing so many of these valuable works. A Collections Trust report(2009) claimed that:

The huge scale and significant impact of Orphan Works, conservatively estimated to be some 25 million items across public sector organisations, has led to a ‘locking up’ of content with little or no prospect of these items ever making a meaningful contribution to a knowledge economy without potentially complex and costly ‘due diligence’ processes.

Baker(2016) claims that the inability to clear the copyright of works whose authors could not be located, has hindered various mass digitization projects including Europeana and Google Books. This is echoed by Van Gompel and Hugenholtz (2010) who state that:

By impeding the clearance of copyright and related rights, the orphan works problem may frustrate entire reutilization projects and prevent culturally- or scientifically-valuable content being used as building blocks for new works

David R Hansen(2017) believes that it is a problem that is worth solving claiming that:

As long as it remains unsolved, a significant fraction of our culture will be hidden or suppressed. The problem is not that we can’t put our hands on the works themselves. Most are sitting on library shelves, just as, conversely, most works sitting on library shelves may be orphans. The problem is that we are not legally allowed to make them more accessible and usable, even when the rightsholders would welcome us to do so.

2) We don’t really know how big a problem it is, but it’s big:

In a 2010 study on orphan works and the costs of rights clearance Vuopala argues that:

The first and fundamental challenge when dealing with the issue of orphan works is to quantify the extent of the problem, i.e. to establish reliable figures on the amount of orphan works within collections of cultural institutions in Europe.

Various studies give estimates about the proportion of orphan works in the collections of cultural heritage institutions. A 2011 rights clearance exercise for the British Library found that 43% of a sample of  140 books published between 1874 and 2010, were orphan works.  Meanwhile, a 2009 Collections Trust study meanwhile reported that ‘the average proportion of orphan Works in a collection overall was measured at 5% to 10%’, whilst certain sectors, such as libraries and archives likely to have much higher. Based upon estimates they calculated that the UK museums sector was likely to include holdings of over 25 million orphan works. Furthermore, 26 of the 503 respondents to the survey reported that their collections contained over 1 million orphan works.

When these vast collections are taken into account, analysis to calculate the volume of Orphan Works represented in this survey alone starts to become mind-boggling. Individual estimates suggest that there are single organisations in the survey sample that hold in excess of 7.5 million Orphan Works. (Jisc 2009)

Overall they estimated that 503 UK institutions could hold in excess of 50 million orphan works. Vuopala (2010) argues that:

It is hard to establish reliable figures on the amount of orphan works, because at the moment there is no easy way to establish that a work is orphan. Hence, very little systematic research has been done and hardly any empirical data has been available about problems related to orphan works.

3)Why do works become Orphaned?

There are several reasons why works become orphaned including:

  • The work has insufficient information to identify the creator copyright holder.
  • The original copyright holder can no longer be located at the original address and there are no records of a new address
  • Copyright has been assigned to a new owner
  • The copyright holder has died or the business has ceased to exist
  • The copyright owner does not realize that they benefit from copyright
  • Length of duration of copyright in unpublished text based works in the UK
Image of Orphans Oli on Canvas
Thomas Benjamin Kennington, Orphans, 1885 ©Sir Henry Tate 1894 ©Tate Image released under Creative Commons CC-BY-NC-ND (3.0 Unported)

A major reason why there are so many orphan works is that there is no register of copyrights requiring creators to register their works.  This is because copyright is automatic the Berne Convention states that there should be no formalities to the granting of copyright. Article 5(2) of the Berne Convention states that:

 The enjoyment and the exercise of these rights shall not be subject to any formality ; such enjoyment and such exercise shall be independent of the existence of protection in the country of origin of the work.

Greenburg (2012) claims the rise in the number of orphan works has resulted from the:

 shift away from formalities coupled with the explosion of instant authorship and the expansion in scope and duration of copyright,

As Baker(2017) notes the orphan works problem has led to calls for a system of copyright registration to be reintroduced (until the 1923 Copyrighted works had to be registered with the Stationers Company) however such a suggestion would be impractical in the current age of digital and social media. Any return to a system of copyright registration would create a situation whereby creators such as bloggers, photographers would need to apply for copyright protection for their posts on a daily basis. As Greenburg (2012) argues any return to registration would lead to a situation, whereby due to the costs involved in a formal registration with the Copyright office, a creator such as a blogger would be unable to determine at the point of creation which if their works were likely to be commercially successful or not. Consequently, he argues they would likely not to register any works.

Furthermore, in order to be of value to potential users of orphan works,  any such register would need to be updated to record any transfer of intellectual property rights. A voluntary system of registration exists in the United States whereby creators can submit their work for registration with the Copyright office, however, this is optional and does not grant them any additional rights. It does, however, provide a public record of the copyright claim, and is necessary prior to any infringement claims (U.S. Copyright Office 2012).

EDIT someone pointed out to me that under US copyright law, a rights holder can only  sue and collect damages for infringement if one they have registered a property for copyright, the right to sue (for damages) is important, especially as a deterrent to use of the work without permission or licensing.

One of the recommendations  of the 2009 report on Orphan Works, ‘In from the Cold An assessment of the scope of ‘Orphan Works’ and its impact on the delivery of services to the public’ (Jisc) was the creation of an ‘official national database’ such a database they suggested should be:

…on an ‘opt-in’ basis, so that copyright holders would be responsible for making sure that they put their works into the database if they want to benefit and that, otherwise, organisations could use works as they see fit.

The Gowers’ Review of Intellectual Property (Gov.uk 2006) made a similar recommendation for the establishment of a voluntary register of Copyright, possibly in partnership with existing rights holder databases. However, there is a difference between a voluntary register and a formal register that would require rights holders to opt out if they didn’t wish their work to be used. Such a system would likely be in breach of the Berne convention as it would represent a formality.

N.B. it could be it’s referring to a form of Extended Collective Licensing, but it’s not clear.

4) The length of Copyright is damaging our cultural heritage

As William Patry (2012) argues in How to Fix Copyright one of the main causes of orphan works is the length of Copyright term, as he says:

If you can’t track down who owns rights in the work, you can’t use it no matter how socially beneficial your use may be and no matter how likely it is that the copyright owner has lost all interest in exploiting the work. This was not a problem when
the term of protection was short: those who argued for a longer term of protection selfishly thought only of themselves, not thinking or caring that the longer the term of protection, the greater the loss to society from the inability to create new works based on old works, and an inability to preserve old works. The long term of protection is seriously damaging to our cultural heritage.

When the first act of Copyright, the Statute of Anne was enacted in 1709, it granted authors a protection of 14 years, 21 years for books already in print. At the end of the 14 years if the author was still alive then the copyright was renewed for another 14 years. Over time authors and authors rights societies have sought to lengthen the term of protection afforded by Copyright.

Today the length of Copyright today stands at life +70 (70 years after the death of the author/creator) this means the copyright in most works published today and within the last century won’t expire and enter the public domain for a considerable length of time. This means that for CHIs to digitise them, they will need to track down the creator or current copyright holder. The further away from the date of creation the greater the chance that the work will become orphaned.

Patry (2012) proceeds to claim that there is no orphan works problem, rather a problem with the length of Copyright term, arguing that the longer copyright term makes it harder to use works:

Short of contacting each author about each work, there is no longer a way to determine which works the author desires to protect and which works he, she, or it (in the case of companies) doesn’t wish to protect: All works must be treated as under protection, requiring permission before use.

COMMUNIA, an international association advocating  for policies that expand the public domain and increase access to and reuse of culture and knowledge, have called for a reduction in the length of term of Copyright.

They argue the excessively long  duration of copyright protection in combination with a lack of formalities has a detrimental effect on the accessibility of our shared, stating that:

There is no evidence that copyright protection that extends decades beyond the life of the author encourages the production of copyright protected works. Instead the requirement to obtain permission for works by authors that have long died are one of the biggest obstacles for providing universal access to our shared culture and knowledge.

5)It’s all about risk

Perception of risk and tolerance or intolerance to risk is an important factor in the selection of material for digitisation. The greater the tolerance of risk the more materials that are likely to be included in digitisation. The risk may be as much do with concern for reputational damage, as the concerns regarding financial penalties arising from infringement. Well known and prestigious CHIs may be less willing to risk their reputation in digitising material without permission from rights holders. Favale, Schroff, and Bertoni (2017) point to differing approaches to risk amongst institutions dealing with orphan works, stating that:

Most risk-averse institutions do not digitize or do not publish orphan works whereas others take the risk to use the works without clearance. Others try their best to locate the rightholders of these works, to a different extent.

In his report looking into legal strategies for digitising orphan works in the United States Hansen(2017) notes that risk and uncertainty are two of the main reasons why so few of the estimated millions of orphan works in libraries and archives are made available online, saying that:

Librarians, archivists, and others want to digitize orphan works and make them available for free online, but often don’t because of risks associated with legal action and, specifically, copyright infringement actions. If the rightsholder of a work that the digitizer thought was orphaned were to later come forward with a copyright infringement claim, the result could be devastating.

Reputational damage, arising from an act of infringement could impact on the ability to secure participation from rights holders for future digitization projects, as Deazley & Stobo (2013)  noted when discussing the Codebreakers digitisation project at the Wellcome library:

Damaging your reputation as a trusted and reliable repository is indeed a serious risk, if you consider that the reputation of the Wellcome Trust and by extension the Library, was important in securing the participation of rights holders in Codebreakers in the first place.

6) Impact:

Where risk/ Copyright is a factor that leads to the exclusion of material from digitisation projects, this creates the possibility of a skewed public digital record. In an age where the primary access to the public record and cultural heritage is online, the exclusion of a category or categories of material could lead to a distortion towards material that requires little or no rights clearance.

As Stobo et al (2017) noted this has several impacts: first, because digital is now the primary  means of access for CHI users they may be unaware of what is missing from said digitised collections. Second, research using online materials is skewed on the basis of what is available, this is especially significant for disciplines such as the Digital Humanities that rely on large data-sets for their research. Lastly, if material is not accessible due to copyright, this has implications for access and preservation since preservation may only be prompted when there is a request to use the material. In other words preservation may also be hindered by the inability to facilitate rights clearance for online access.

Rosati (2013) notes the impact of Copyright :

there have been significant instances in which the copyright status of the various works that could be potentially included in digitization projects, along with difficulties arisen in clearing the relevant rights, have either impeded or significantly altered the scope of digitization projects.

7) Part of a larger problem

The orphan works issue can be seen as a symptom or manifestation of the larger issue of how Cultural Heritage Institutions go about clearing rights for digitization projects.  Orphan works may comprise only a small percentage of a collection that is being digitized, or it may not be apparent before the start of a project whether works are orphaned or not. Ringnalda (2011) says this in claiming that orphan works issue is:

not the main hurdle on the way to a successful Europeana. Instead, the orphan works problem is only a symptom of a much larger issue: the inability to clear copyrights for the mass digitization and online dissemination of entire library collections.

Meanwhile, Vuopala (2010) notes the cost of clearing rights can amount to far more than the cost of digitizing the material, especially for smaller institutions.  while, the cost of digitizing is reduced as projects are scaled up, the more items digitized the cheaper the cost per item, the cost of clearing. Furthermore, the process of rights clearance for large scale digitization projects can be extremely time consuming and laborious, as Ringnalda (2011)argues:

Licensing on an individual scale seems to be too much to ask for. If we have to wait until the copyright owners for all the works in library collections have been found or looked for, we will not see a digital library in the near future, with or without orphan works. Waiting for all those works to pass into the public domain would be more efficient, and probably quicker, too.

While it  may be more efficient and quicker to wait for works to pass back into the public domain this does nothing to resolve the issue of the 20th Century Black hole. The question facing legislators has been how to resolve the issue.

8) The i2010 Digital Library initiative and the need for a legislative solution

in 2005 the European Commission’s Information Society and Media Directorate published its i2010 digital Libraries initiative, stating the intention of creating a single European digital library providing online access to European cultural heritage. Launched in 2008 Europeana acts as an aggregator for Europe’s digitised  cultural heritage and offers direct access to digitised books, audio and film material, photos, paintings, maps, manuscripts, newspapers and archival documents that are part of Europe’s cultural heritage.

The EU has been considering the issue of orphan works since 2006 when it established a  High Level Expert Group(HLEG) on Digital Libraries. An interim report “Report on Digital Preservation, Orphan Works and Out-of-Print Works” adopted by the group in 2007 stated that a solution to orphan works was desirable for at least literary and audio-visual  works. It proposed that non-legislative solutions to orphan  works should include the creation  of dedicated databases concerning information on orphan works, improvements to rights holder metadata in digital material, and enhancements to contractual practices, particularly for audiovisual works. The Subgroup also recommended that Member states give appropriate support to contractual arrangements that take into account the role of cultural institutions.

In the UK the Gower’s Review of Intellectual Property (2006) considered the problem of orphan works and made various recommendations on how to resolve the issue, including proposing an  ‘orphan works’ provision to the European Commission that would enable creative artists to reuse orphaned material. Anticipating future legislation to resolve the situation, it also recommended that clear guidance be issued by the Patent Office regarding

the parameters of a ‘reasonable search’ for orphan works, in consultation with rights holders, collecting societies, rights owners and archives,when an orphan works exception comes into being.

Lamentably, many of the recommendations made by the Gower’s Review had failed to be implemented by the time of Sir Hargreaves Review of Intellectual Property and Growth (2011) which noted that only 25 of the 54 recommendations made by Gower’s had been implemented. Hargreaves seems to imply that the reason for this was down to the effectiveness of groups acting on behalf of rights holders whose lobbying ‘”has been more persuasive to Ministers than economic impact assessments.” 

Hargreaves’ report would also attempt to tackle the issue of orphan works himself suggesting that the creation of a Digital Copyright Exchange, which would facilitate the sale of licenses by rights owners, claiming that automation would speed up and reduce the cost in the process. The will result in:

…a UK market in digital copyright which is better informed and more readily capable of resolving disputes without costly litigation.

The need for a legislative solution to the issue of orphan works is illustrated by Ringnalda(2011) who argues that given that infringement is a criminal offence in many European countries, allowing users to simply start using the works after an unsuccessful attempt to locate the rights holder would not be appropriate. He says:

Inducing public libraries to wilfully violate criminal law by having them use orphaned works without permission would therefore clearly violate public order and policy. Self-regulation cannot suffice. A legal solution is required.

While the i2010 strategy and the Europeana platform that it gave birth form the background to the adoption of the Orphan Works Directive in 2012, Janssens & Tryggvadóttir(2016) note that particular attention to preservation and making available of European cultural heritage, was also driven by Google’s book project, arguing that this was the spur behind the European Digital Library initiative. Rosati (2013) agrees that Google Books settlement encouraged the development of orphan works legislation and wider reforms relating to digitisation of works, citing a 2009 speech by, then Commissioner for Telecoms and Media Digital Europe, Viviane Reding, in which it was claimed that:

lacking a reform of EU rules on orphan works, digitization of works and the development of attractive content offers (including the Google Book Library Project) would not have taken place in Europe.

Google Book Search - notice board at michigan university library
By Andrew Turner (originally posted to Flickr as All your books…) [CC BY 2.0 (http://creativecommons.org/licenses/by/2.0)%5D, via Wikimedia Commons”

An 2008 report of the Copyright Subgroup of the HLEG identified four conditions that should be met by potential users of orphan works:

  • A user wishes to make good faith use of a work with an unclear copyright status;
  • Due diligence has been performed in trying to identify the rightholders and/or locate them;
  • The user wishes to use the work in a clearly defined manner;
  • The user has a duty to seek authority before exploiting the orphan work…

By 2011, when the EU began to consider again the development of a legislative solution to enable the use of orphan works, they considered various options that fit into two categories, the first is based on extended collective licensing (ECL) and the second is modelled on a non-exclusive license. Ringnalda (2011) claims that, of the five options considered by the European Commission four would:

Prescribe modalities of either an exception or a limitation, of a statutory licensing scheme

The fifth and preferred solution as one that allowed member states to devise their own legal technique to enable libraries to make their orphaned works available online, as long as prior permission was given for each work. Any work recognized as orphaned in on member state must be recognized as an orphan in all in order to ensure they are available throughout Europe, a principle is known as mutual recognition. This is necessary to ensure that a user need not comply with the rules of orphan works in 27 member states

Rosati (2013) outlines possible options considered by the Commission, including the adoption:

 of a legally binding standalone instrument on the clearance and mutual recognition of orphan works, a specific exception to be added to Directive 2001/29 (the ‘InfoSoc Directive’), or guidance on cross-border mutual recognition of orphan works.

The favored solution was one that allowed member states to devise their own legal technique to enable libraries to make their orphaned works available online, as long as prior permission was given for each work. Any work recognized as orphaned in one member state, fooling a diligent search must be recognized as an orphan in all in order to ensure they are available throughout Europe, a principle is known as mutual recognition. This is necessary to ensure that a user need not comply with the rules of orphan works or conduct a diligent search in 27 member states. As Rosati (2013) argues:

On this basis, it would have been possible to make orphan works available online for cultural and educational purposes without prior authorization, unless (or until) the relevant right holder put an end to the orphan work status.

Besides the options outlined above legislative solutions to the orphan Works problem can include reducing liability for infringement resulting from the use of Works. And limitation of damages that can be claimed by rightsholders. These approaches were included in a proposed Orphan Works Bill which failed to make it through Congress in 2008. (At the Orphan Works Symposium in Bournemouth Prof. Peter Jaszi regaled us with a tragic tale about US attempts to introduce orphan Works legislation)

The eventual approach taken by the European Parliament was the adoption of an Orphan Works Directive on 25th Oct 2012, establishing a new exception to copyright exclusive rights for a number of orphan works. The final text incorporated minor amendments from the initial draft, these included articles 3, which states that a diligent search should be carried out in good faith, 5(1A) which states that a diligent search should be carried out in good faith and only prior to the use of the work, and provisions for the right to fair compensation for reappearing rights holders.

The purpose of the directive was to ensure a legal framework that ensured the lawful cross border online access to orphan works contained within the collections of institutions such as libraries, museums, archives, educational establishments, film heritage and public broadcasters with a public as part of their public interest mission. A directive was necessary to ensure cross border access, reduce transaction costs and facilitate the identification of rightsholders, in doing so it would advance the wider aim of building the knowledge economy. (Rosati 2013)

The eventual directive also restricted the overall scope of coverage, by excluding standalone artworks.

A flawed directive?

Despite the efforts of the EU Parliament to create a directive to enable the widespread digitization of orphan works, there are several flaws that mean it’s impact has been limited. Below I will briefly outline the main issues.

A structural problem?

As outlined above the issue of clearing orphan works is part of the wider problem of clearing the rights of in Copyright works for mass-digitization. All digitization projects that require individual rights clearance of works, face the possibility of high transaction costs that result from both seeking out rights holders and negotiating usage. In many cases rightsholders may request a fee for use of their works.

Conducting the diligent search can be time consuming and costly, not least because as many studies, have, highlighted (Borghi, Favale and Erickson, 2016, Favale, Schroff and Bertoni 2015, Favale, Homberg, Kretschmer, Mendis and Secchi 2013, Ringnalda ) the requirements are either too vague or too onerous, leading to institutions facing. excessive time costs spent trying to meet the requirement, to establish certainty.

Part of the problem is that unlike the UK Licensing Scheme there is no independent body to certify a search as diligent, organisations are left to judge for themselves to determine what constitutes a diligent enough search. Consequently, as Stobo, Patterson and Erickson (2017) highlight many institutions did not view a completed diligent search as sufficient to enable digitisation, relying instead on additional risk assessments. This because as Baker(2016) says:

Though the regulations require that a diligent search be conducted to determine the orphan status of a work, and set out relevant sources to be consulted for each category of relevant work, they fail to specify whether consulting each of the specified sources will automatically guarantee operation of the exception.

Project design Rightsholder search Exhibition
 Selection of material

Cost of exhibition development (calendar time, scheduling, space)

Knowledge costs related to identifying and handling IP

PR / reputation costs arising from embarking on infringing activity

Subscription fee to database required for DS (Favale et al. 2016)

 

Labour cost of examining works (Dickson, 2010)

Labour cost of searching for rightsholders / DS (Dickson, 2010)

Labour cost of corresponding with rightsholders (Covey (2005; Stobo et al, 2016))

Material cost of communicating w/ rightsholders (Covey, 2005)

Alterations to project design incurred by rightsholder requests

Fees paid to rightsholders located by DS

Fees paid to license orphan works in UK scheme or ECL

Alterations to display of work at request of rightsholder

Takedown of work on rightsholder re-emergence (Schofield & Urban, 2015)

Compensation paid on rightsholder re-emergence

TABLE 1: Characterising costs of rights clearance in three phases (Borghi, Erickson & Favale (2016)

A further issue with the directive highlighted by Baker(2016) concerns provisions relating to the reappearance of rightsholders. The regulations state that a reappearing rightsholder may put an end to a works orphan status, by providing evidence of ownership, but fails to make clear what standard of evidence is required or what form it should take form this should take. Furthermore, whilst mutual recognition of a work’s orphan status is guaranteed in the directive, it doesn’t make clear that there is mutual recognition of the termination of a work’s orphan status.

According to Ringnalda (2013) the proposed Directive intended to:

“ameliorate the burden of diligent search efforts by referring to a number of sources that should be consulted before a search is considered to have been sufficiently diligent.”

However, such an approach he argues fits the problem of orphan works but fails to resolve the issue of mass rights clearance.

“It may provide a legal technique that allows orphan works, but if libraries will be required to clear copyrights for each individual work we shall not have to worry about the orphan before their copyrights have already expired”

Stobo, Erickson and Patterson(2017) reported that whilst many institutions such as the BFI, and the British Library have made efforts to engage with the orphan works directive, several others including Wellcome Library, National Portrait Gallery, National Library of Wales, and National Library of Scotland have not made use of either the Orphan works Directive or the UK IPO Orphan Works Licensing scheme, instead relying on their own internal risk management policies.(See also Stobo et al 2013)

Next Steps

In my next post I will look at the proposed diligent search crowdsourcing platform (ENDOW) as a solution to the issues around diligent search. I also aim to report on the survey I am going to conduct of UK cultural heritage institutions to establish how they are approaching the management and use of orphan works in their collections. This research will contribute to an understanding of the effectiveness of the orphan works legislation and help to determine if it has been effective in enabling mass digitization as intended.

References

Baker, K. E. (2016) It’s a hard knock life: a critique of the legislative response to the orphan works problem in the UK. UCL Journal of Law and Jurisprudence DOI: 10.14324/111.2052-1871.061

Berne Convention – Berne convention for the protection of literary and artistic works, Paris Act of 24 July 1971, as amended on 28 September 1979. http://www.wipo.int/export/sites/www/treaties/en/ip/berne/pdf/trtdocs_wo001.pdf

Borghi, M., Erickson, K. and Favale, M. (2016) ‘With Enough Eyeballs All Searches Are Diligent: Mobilizing the Crowd in Copyright Clearance for Mass Digitization’, Chicago-Kent Journal of Intellectual Property, 16(1). Available at: http://scholarship.kentlaw.iit.edu/ckjip

Deazley, R. and Stobo, V. (eds) (2014) Archives and Copyright: Developing an agenda for reform Digital proceedings of RCUK symposium. Available at http://www.create.ac.uk/archivesandcopyright

Gowers, A. (2006). Gowers Review of Intellectual Property. HM Treasury.  http://webarchive.nationalarchives.gov.uk/20130129110402/http://www.hm-treasury.gov.uk/gowers_review_index.htm

Hansen, D. R., Courtney, K. K., & Suber, P. (2017) Digitizing Orphan Works: Legal Strategies to Reduce Risks for Open Access to Copyrighted Orphan Works. Available at: https://dash.harvard.edu/bitstream/handle/1/27840430/OrphanWorksReportFINAL.pdf?sequence=3

Hargreaves, I (2011) Digital Opportunity A Review of Intellectual Property and Growth http://orca.cf.ac.uk/30988/1/1_Hargreaves_Digital%20Opportunity.pdf

Janssens M., Tryggvadóttir R. (2016) Orphan works and out-of-commerce works to make the European cultural heritage available: are we there yet?. In The Future of Copyright. A European Union and International Perspective. Stamatoudi I. (eds.) Wolters Kluwer , pp. 189-209

Ricolfi, M. (2008) ‘Final Report on Digital Preservation, Orphan Works, and Out-of-Print Works The present report follows an Interim Report on Digital Preservation, Orphan and Out-of-Print works, presented by the Copyright Subgroup at the second meeting of the High Level Expert Group on 17 October 2006 and the Report on Digital Preservation, Orphan Works, and Out-of-Print Works presented at the third meeting of 14 April 2007’. Available at: http://ec.europa.eu/information_society/activities/digital_libraries/doc/hleg_minutes/copyright/interim_report_16_10_06.pdf

Rosati, E. (2013) The Orphan Works Directive, or throwing a stone and hiding the hand. Journal of Intellectual Property Law & Practice, Vol. 8, No. 4. pp 303-310.

Ringnalda, A. (2011) Orphan Works, Mass Rights Clearance, and Online Libraries: The Flaws of the Draft Orphan Works Directive and Extended Collective Licensing as a Solution . Medien und Recht International , Vol. 8  pp. 3-10. Available at: https://ssrn.com/abstract=2369974

Stobo, V., Deazley, R. and Anderson, I. G. (2013) Copyright & Risk: Scoping the Wellcome Digital Library Project’, 10(December). doi: 10.5281/zenodo.8380.This.

Stobo, V., Patterson, K., Erickson., K. (2017) I should like you to see them some time’: an empirical study of copyright clearance costs in the digitisation of Edwin Morgan’s scrapbooks (Journal of Documentation – forthcoming)

Stratton, B. (2011), Seeking New Landscapes: A rights clearance study in the context of mass digitisation of 140 books published between 1870 and 2010. Project Report for British Library/ARROW, available at: http://www.arrownet.eu/sites/default/files/Seeking%20New%20Landscapes.pdf

van Gompel, S. and Hugenholtz, P. B. (2010) The Orphan Works Problem: The Copyright Conundrum of Digitizing Large-Scale Audiovisual Archives, and How to Solve It, Popular Communication. Taylor & Francis Group , 8(1), pp. 61–71. doi: 10.1080/15405700903502361.

Vuopala, A (2010) Assessment of the Orphan works issue and Costs for Rights Clearance European Commission. Available at: http://www.ace-film.eu/wp-content/uploads/2010/09/Copyright_anna_report-1.pdf

Beginnings, endings and orphans

FeaturedBeginnings, endings and orphans

The end of my #citylis journey is nearing. After almost two years I’ve finished all my taught modules, written 8 essays, sat through roughly 240 hours of lectures, attended all sorts of fun events after hours, such as library carpentry, the British Library roadshow, took a trip to a cemetery (because you know Library science?!) and met lots of great people. Of course it’s not really the end, after all #citylis is really for life not just for Christmas, just because you finish the course doesn’t mean you can’t still be involved in #citylis. #citylis is more of a community than a just a course. Also, there’ still the matter of the ‘dreaded’ dissertation to complete, 15-20,000 or so words worth of LIS researchy goodness.

For dissertation topic I ended up landing on a subject that was completely unrelated to my previous ideas. Having spent most of last year thinking of writing about the history of printing, and collecting quite a bit of material to that end, I tossed that idea on the basis that it’s an area that’s already been thoroughly explored. My second choice up until the end of last month was on the concept of libraries in the seventeenth century, I became interested in this after reading about La Bibliotheque Mazarin (see my last blog post).

Then whilst studying the Information Law and Policy module, with the very knowledgeable Paul Pedley I encountered the subject of orphan works.

Little lost Orphans

What are orphan works? I hear you ask. Well the UK Intellectual Property office defines orphan works as:

creative works or performances that are subject to copyright – like a diary, photograph, film or piece of music – for which one or more of the right holders is either unknown or cannot be found.” (IPO 2016)

Orphan works have proved to be a proverbial spanner in the works for library digitization projects, libraries can’t obtain permission to make use of these works. Any organisation wanting to use these works risk infringing copyright and could face an expensive lawsuit from a reappearing rightsholder.

This is because Copyright grants rights-owners (which may not always be the creator) exclusive rights over the Reproduction, Distribution, Public Performance and Communication to the Public of their work(s).The Intellectual Property Office’s guidance: The rights granted by copyright (IPO 2015) states that Reproduction includes scanning, whilst Communication to the public  covers “communication of a work to the public by electronic transmission. This would include broadcasting a work or putting it on the internet.” Since digitization involves both scanning and making a work available online doing so without permission of the rightsholder would result in an infringement of their exclusive rights. As Padfield (2015) states a rightsholders rights are unconditional and can therefore take action against any infringing use, regardless of whether or not they intend to exploit the work themselves, and regardless of whether the infringement has caused harm or brought any economic benefit to the infringer”

The scale of the problem is revealed in by the British Library, which estimated that around 43% of in-copyright material in its collections were orphans(Stratton 2011), whilst the Imperial War Museum holds 2 million photographs with no identified owner.² The high proportion of orphan works in the collections of cultural heritage institutions has had a major impact on digitization projects research conducted by the University of Glasgow reported that institutions spent an average of 2.58 hours searching for rightsholders in books at a cost of £31 per work. For newspaper and magazine clippings the time spent searching for rightsholders was 1.52 hours at a cost £23 per work. Similarly the British Library estimated that based on a representative sample of 140 books it would take a single researcher more than 1000 years to check the entire collection.(Stratton 2011)

The uncertainty around the use of orphan works has given rise to a phenomenon known as the 20th century black hole, as libraries are unable or unwilling to digitize 20th century material. This phenomenon is illustrated by data from Europeana which found a dramatic fall in the availability of material from the second half of the 20th Century.

DUNKIRK 1940
An orphan photo: DUNKIRK 1940 © IWM (MH 5848)

In an attempt to resolve the issues with orphan works the EU passed Directive 2012/28/EU which aimed to ‘set out common rules on the digitisation and online display of so-called orphan works‘. In the UK this was introduced into law through the Copyright and Rights in Performances (Certain Permitted Uses of Orphan Works) Regulations 2014.

The directive provides a Copyright exception to enable and allow cultural heritage institutions(CHIs) to digitize and make available online orphan works in their collections, following a search for rights holders, also know as a diligent search. The exception covers literary, cinematographic and audiovisual works as well as sound recordings, but does not permit the use of standalone artistic works such as photographs, maps and paintings. A key limitation is that the usage must be non-commercial, although institutions are able to make a charge to recover the costs. Furthermore, the exception requires any CHI that uses orphan works to register that work in the EU Orphan Works database, now managed by the European Union Intellectual Property Office (EUIPO). Once a work has been established as an orphan in one member state, it is recognized as an orphan across the whole of the EU.

Orphan Works License scheme

The limited nature of the exception led the UK the Government to introduce a licensing scheme for orphan works. The licensing scheme allows any individual or organisation to purchase a non exclusive license for either commercial or non-commercial usage of orphan works. The cost of license includes an administration fee and ranges from 10p upwards. All prospective licensees must conduct a diligent search for the rights owner as part of  the application process and are required to record the details of their search. Details Once a license is granted it lasts for 7 years and the details are recorded in the UK orphan works register. The register includes details of all applications including those that were unsuccessful or withdrawn, but doesn’t give details as to why they were rejected or withdrawn. The license fee is set aside for 8 years as fair compensation in the event of the rights-holder reappearing ,

A comparison of orphan works legislation 

UK license scheme EU Orphan Works Directive
Who is eligible to use it Anyone Cultural Heritage Institutions
What works does it apply to? All Works Text based works, embedded artistic works, and audio-visual works which have been published or made publicly available by a relevant body.
What uses are covered?

 

All uses Making available and reproductions for the purposes of digitization, making available, indexing, cataloguing, preservation or restoration.
Diligent Search Yes, using guidance and specific forms Yes, self-certified
Fees Minimum £20 application fee, plus 10p minimum license fee None
Rights holder claims coverage IPO the IPO will pay licence fees User must pay license fee
Duration Up to seven years Until expiration of Copyright or rights holder appears
Coverage Uk only EU-wide

Source: Oconnell (2015)

Formulating a research question

Now that I have outlined what orphan works are and why they are a problem I need to talk a little more about what I am actually going research. My intention is to determine how effective is the current orphan works legislation in enabling institutions to use orphan works.

Since the intended aim of the exception was to enable CHIs to digitize and make orphan works in their collection available, I intend to determine whether the legislation has had the desired effect.

Already, I have found evidence that it hasn’t been successful as intended.

My initial research suggests it hasn’t, largely because the burden of the diligent search is to strict or the costs of carrying out searches are still too high. Some authors have argued that the reason for the orphan works problem lies in the length of Copyright which is currently set at 70 years after the death of the ‘author’. Of course with orphan works the problem is that the ‘author’ can’t be located or identified, it can be impossible to determine whether a work is still in Copyright.

Article 3(2) of EU directive states that:

The sources that are appropriate for each category of works or phonogram in question shall be determined by each Member State

The UK Intellectual Property Office provides detailed guidance for the different categories of works on its website, with separate guides covering Film & Sound, Literary Works, and Still Visual Art. Each guide lists the many different sources that CHIs and potential users of orphan works should check as part of the diligent search process.

For literary works alone there is a checklist of 36 sources that should be checked:

  1. Orphan works’ registers
  2. Legal deposits, library catalogues and authority files
  3. Society of Authors
  4. Writers’ Guild of Great Britain
  5. Association of Authors Agents
  6. Publishers Association
  7. WATCH (Writers Artists and their Copyright Holders)
  8. ISBN (International Standard Book Number)
  9. Authors Licensing and Collecting Society
  10. Publishers Licensing Society
  11. Copyright Licensing Agency
  12. Public Lending Right register
  13. Virtual International Authority Files (VIAF)
  14. Credits and other information appearing on the work
  15. FOB (Firms Out of Business) database
  16. Companies House
  17. The provenance of a work (i.e. where the work was found)
  18. General internet searching
  19. Records of literary agents
  20. International Standard Text Code (ISTC)
  21. Copac
  22. Author and book info database
  23. Poetry Library
  24. International Standard Name Identifier (ISNI) database
  25. Books in Print database
  26. Copyright Hub
  27. Academic and scientific databases
  28. Online databases and catalogues
  29. Digitised newspaper archives
  30. Genealogy websites
  31. Wills – searching for family members or connections of the author
  32. Archives
  33. Treasury solicitors
  34. Biographical directories
  35. Author directories online
  36. Other sources identified

Along with the aforementioned guidance the checklists provide detailed and extensive direction for those undertaking the search. Deazley (2017) references the fact that some believe that diligent search is in fact an exhaustive search, in that where a list of sources has been issued it becomes necessary for all those sources to be checked in order for a search to qualify as diligent. However, as he points out the IPO guidelines state that a search should be context specific depending upon the type of work.

One proposed solution to burden of diligent search is proposed by Borghi, Erickson & Favale (2016). After  discussing the issue of orphan works and examining the legislative responses, they examine the costs of rights clearance and diligent search that are borne by CHIs seeking to use orphan works. They propose the use of crowdsourcing platform to spread the cost and workload of a diligent search, stating that:

A legally compliant and rigorously designed crowdsourcing solution could reduce risks to cultural institutions and help overcome perceived challenges associated with mass digitization.

Such an initiative, they argue could also enable cultural heritage institutions with little or no experience in rights clearance, to conduct diligent searches of their own, thereby providing them with the potential means to identify and  use orphan works in their own collection.

Guided by platform users would be lead to three possible outcomes.

  1. the work is in the public domain;
  2.  the work is in-copyright but the rightholders cannot be located:
  3.  the work is in-copyright and the rightholders are traceable.

As the authors state, for outcomes 1 and 2 it would be up to the institution to verify the status of the work. In the case of the third the platform will generate a report for the user and the host institution containing information about the rightsholder(s). It would then be up to the institution to contact the rightsholder or their representatives and negotiate a license for use.

Next Steps

Once I have finished my initial literature review, I intend to conduct a survey of libraries and archives on their attitudes towards the current orphan works legislation. I am interested in finding out whether it has impacted on their digitization projects (positively or negatively) and whether as the literature shows the burden of the diligent search is an issue in terms of time and resources. I will also examine the EnDOW (“Enhancing access to 20th Century cultural heritage through Distributed Orphan Works clearance”) project, which builds upon the research about crowdsourcing diligent search. Specifically it states that it

“aims at designing, implementing and testing an efficient and cost-effective system for determining the “orphan work” status of library, archive and museum material, according to the requirements of the recently implemented European Directive on orphan works.” (Diligentsearch.eu., no date)

I will also look at a recent project called Digitising the Edwin Morgan Scrapbooks, which examined the current orphan works legislation, through a “rights clearance simulation on a culturally significant set of unpublished scrapbooks created by Edwin Morgan, the first Scots Makar.” The project which can be found at http://www.digitisingmorgan.org/ concluded that “mass digitisation and diligent search are fundamentally incompatible”, so I will be examining the reasons for that conclusion. Then on 23 June this year Bournemouth University is hosting an International Symposium:  New Approaches to the Orphan Works Problem: Technology, Regulation, Practices. This is a free event which will:

“bring together the findings of EnDOW researchers and those of fellow scholars around the world, in order to explore innovative approaches to the problem of orphan works. Technology, legal regulation and best practices will be thoroughly discussed and tested by the participants.”

I hope to post periodic progress reports here, so watch this space.

-Fin –

References

Deazley, R. (2017) Digitising the Edwin Morgan Scrapbooks: Conclusion

Deazley, R.  Patterson, K, .&  Stobo, V.(2017), Digitising the Edwin Morgan Scrapbooks http://www.digitisingmorgan.org

Diligentsearch.eu. (2017). About – diligent search. [online] Available at: http://diligentsearch.eu/about/ [Accessed 5 Jun. 2017].IPO (2016).

Copyright: orphan works – GOV.UK.

M.J (2013) Orphan works No longer in limbo – The Economist Babbage blog http://www.economist.com/blogs/babbage/2013/05/orphan-works

O ’connell, A. (2015) Copyright in Unpublished Works: 2039 and Orphan Works. Library and Information Research, 39(121).

Padfield, T. (2015) Copyright for archivists and records managers, Fifth edn, Facet Publishing, London.

Patry, W.F.  (2011)How to fix copyright, Oxford University Press, Oxford;New York. via Oxford Scholarship Online DOI: 10.1093/acprof:osobl/9780199760091.001.0001

Rosati, E. (2013)  The Orphan Works Provisions of the ERR Act: Are They Compatible with UK and EU Laws?  European Intellectual Property Review, (Forthcoming.) Available at SSRN: https://ssrn.com/abstract=2323393

Schroff, S., Favale, M. & Bertoni, A.  (2017) The Impossible Quest – Problems with Diligent Search for Orphan Works . doi:10.1007/s40319-017-0568-z

Stratton, B (2011) Seeking New Landscapes: A rights clearance study in the context of mass digitisation of 140 books published between 1870 and 2010. The British Library Board

Literature

Arnold, R. (2015). The need for a new Copyright Act: a case study in law reform: The Herchel Smith Intellectual Property Lecture 2014. Queen Mary Journal of Intellectual Property, 4, 5(2), pp. 110-131.

Baker, K. E. (2016). It’S a Hard Knock Life: a Critique of the Legislative Response To the Orphan Works Problem in the Uk. s.l.:s.n.

Christo, C. (2015). Mass Digitization and Copyright. information today, 32(10), pp. 1,28-9.

Collections Trust, (2009). In from the Cold, Collections Trust

Cornish, G. P. (2015). Reform of UK copyright law and its benefits for libraries Reform of UK copyright law and its benefits for libraries. Interlending & Document Supply, 43(10), pp. 14-17.

Linklater, E (2015). Make me an offer I won’t regret: Offers to license works on acceptable terms cannot block libraries’ “right” to digitize for access on dedicated terminals: Technische Universität Darmstadt. Common Market Law Review, 52(3).

Favale, M., Schroff, S. & Bertoni, A., (2015). The Impossible Quest: Problems with Diligent Search for Orphan Works Marcella Favale, Simone Schroff, Aura Bertoni *. SSRN, Volume July.

Gangjee, D., S. (2016) Copyright Formalities: A Return to Registration?. In R Giblin and K Weatherall (eds), What if We Could Reimagine Copyright? (ANU Press, 2017) 213.. Available at SSRN: https://ssrn.com/abstract=2923897

Hansen, D. R.,(2014). Copyright Reform Principles for Libraries, Archives, and Other Memory Institutions. Berkeley Technology Law Journal, Volume 29, pp. 1559-1594.

Hudson, E. & Kenyon, A. T., (2007). Melbourne Law School Without Walls: Copyright Law and Digital Collections in Australian Cultural Institutions Without Walls: Copyright Law and Digital Collections in Australian Cultural Institutions. 4(2).

Hugenholtz, B.,(2013). Is Harmonization a Good Thing? The Case of the Copyright Acquis. In: J. Ohly, Ansgar; Pila, ed. The Europeanization of Intellectual Property LawTowards a European Legal Methodology. Oxford: Oxford University Press 2013., pp. 57-73.

Intellectual Property Office, (2014) Government response to the technical consultation on orphan works.

Kevin L. Smith, J. & Powell, H. J., (2009). Copyright Renewal for Libraries: Seven Steps Toward a User-Friendly Law. portal: Libraries and the Academy, 10(1), pp. 5-27.

Pallante, M. A., (2012). Orphan Works & Mass Digitization: Obstacles & Opportunities. Berkeley Technology Law Journal, 27(3), pp. 1251-1258.

Patry, W., 2012. The Length of Copyright Is Damaging Our Cultural Heritage. In: How to Fix Copyright. Oxford: OXFORD UNIVERSITY PRESS.

Pedley, P., (2015). Practical copyright for library and information professionals. London: Facet.

Rivers, T., (2014). A Fuss About Something?. European Intellectual Property Review, 35(3), pp. 155-169.

Rosati, E.,(2013) Copyright issues facing early stages of digitization projects. Mobile Collections Project Cambridge

Senftleben, M., (2014). Comparative Approaches to Fair Use: An Important Impulse for Reforms in EU Copyright Law. In: G. B. Dinwoodie, ed. ‘Methods and Perspectives in Intellectual Property’. Cheltenham: Edward Elgar, p. 25.

Stannard, E., (2015). A Copyright Snapshot: the Impact of New Copyright Legislation on Information Professionals. Legal Information Management, 1, 15(4), pp. 233-239.

Stobo, V., (2016). Copyright exceptions for archivists and librarians in the UK. Art Libraries Journal, 41(01), p. 3–10.

Van Gompel, S., (2010). Formalities in the digital era: An obstacle or an opportunity?. SSRN, pp. 395-424.

Van Gompel, S. & Hugenholtz, P. B., (2010). The Orphan Works Problem: The Copyright Conundrum of Digitizing Large-Scale Audiovisual Archives, and How to Solve It. Popular Communication, 4 2, 8(1), pp. 61-71.